Payroll Officer

Job No: MG147

Location: VICTORIA

Employment Status: Full-time

No. of Vacancies: 1

Closing Date: 6 Jun 2018 AEST

ABOUT US

Our Vision:

To grow our business and become the leading organisation for cleaning and related facility services across all industry types.

Our Values:

• Safety in everything we do
• Team collaboration and respect
• Exceptional customer service
• Passion

A challenging opportunity has become available for an  organised and driven Senior Payroll Officer in our Melbourne Office [Malvern location].

We are an established, wholly Australian-owned and operated organisation, and a well-respected market leader in the field of facility management services. Our company is undergoing a period of substantial growth and requires an experienced, highly-qualified and driven  Payroll Officer  to work a small hard-working and dedicated team.
 
Responsibilities include: 

Mandatory:

• A sound knowledge of electronic payroll system [Inzenius preferred]
• A sound knowledge of the Awards and Enterprise Agreements and how they are interpreted
• Experience working in high volume blue collar type environment, at times manually processing up to 1,000 employees in one payrun [with support from colleagues]
• The competency and capacity to operate and administer the Payroll System to ensure total accuracy and control over all outputs in accordance with company policy and time lines that are critical in this responsibility.
• Previous financial experience would be advantageous
• Previous experience in handling personnel issues such as payroll and processing of leave entitlements

Desired Personal Qualities

• Ability to quickly assess problem situations when dealing with employees, Union representatives or client based organisations
• Sound verbal and written communication skills
• Able to prepare letters and responses to people ranging from employees, solicitors to statutory bodies
• Able to perform processing tasks using clear and logical thinking
• Able to work within tight and changing time constraints, whilst balancing the competing demands of other tasks
• Well presented and forms good working relationships
• Self motivating, uses initiative and lateral thinking to improve situations
• Dependable, organised and thorough

Responsibilities and Duties

Administer personnel and payroll related issues such as:

• Preparation of fortnight timesheet for GCC/Commercial Payroll
• Process the rosters/timesheets (whether written or electronic) following approval/authorization by the authorized person – within budgeted hours the authorized person is the Contracts Manager; over and above standard hours is the Regional Manager
• Delivering a high quality payroll service to all employees
• Payroll processing and reporting timetables are strictly adhered to
• Ongoing validations that standard hours, periodicals and specials labour are being submitted and processed in accordance with Company policy.
• Controlling and reporting labour variances in a timely manner
• Process input for the Menzies Group in accordance with the relevant Award / EBA.
• Maintain employee records and Payroll reporting to General Ledger level
• Interface with Branch line management/supervision for processing transactions/payrolls
• Maintain personnel records pertaining to payroll functions – Cost Centre, Sick Leave, Recreation Leave, Long Services Leave, Personnel Particulars
• Responding to, and managing all relevant requirements applicable Industrial Relations and the NSW Government Cleaning Contract.
• Assisting with Commercial payruns through Inzenius where applicable in off GCC/Commecial pay weeks
• Copy and paste rosters forward in the Inzenius system where applicable
• Responsible for setting up all new starters in the Meridian system
• Generating DLI and General Ledger codes when required
• Upload EFT to bank and escalate to National Payroll Manager when required
• Manage out of period adjustments and ensure this is managed in accordance with internal practices
• Provide pragmatic advise to management regarding payroll related issues
• Work closely with the Finance and Administration team to ensure a smooth transition from payroll to financial reporting
• Update all new starters within the GCC/Commercial portfolio
• Participate in the payroll helpdesk roster and clearing of all payroll emails

PROJECTS/SELF DEVELOPMENT

• Assist in improvement based work as assigned by the HR Manager from time to time
• Participate with improving system, policies and procedures to improve the efficiency and effectiveness of the finance and HR team and its systems and processes
• Undertake a proactive involvement in self-development and action plans outlined from individual performance review
• Participate in change programs aimed at improving the business performance of the fund and the finance team

About the candidate: 

• 3-5 years’ proven management experience in a similar role
• Strong leadership skills and proven ability to manage a small team of payroll/admin officers in a challenging deadline-driven environment
• High level of accuracy and attention to detail
• Experience in processing payroll across multiple sites
• A working knowledge of accruals-based accounting and/or some level of Accounting study essential
• Effective relationship building skills
• Strong written and verbal communication skills
• A forward thinker

Aboriginal and Torres Strait Islander people are encouraged to apply.

EMPLOYEE BENEFITS

Here at Menzies, we expect loyalty, respect, and teamwork between colleagues. In return, we have an ongoing commitment to provide our staff members with:

• Learning and development opportunities
• Novated leasing options
• Generous reward and recognition programs
• Career advancement opportunities
• Flexible working options