Administration and Assistant Accountant - Malvern VIC

ABOUT US

Our Vision:

Maintain, develop, and grow long term sustainable partnerships with our employees and clients by ensuring transparency, quality, safety, environmental awareness in our service delivery across Australia. Together with our 53+ years’ experience within the cleaning industry, our growth and business strategy will be one driven from contemporary methodologies through technology advancement and our continual commitment to the environment through our ESG targets and objectives.

Our Values:

• Safety in everything we do
• Team collaboration and respect
• Environment & Sustainability
• Exceptional customer service
• People, Passion & Pride

Menzies is always looking for enthusiastic, motivated individuals to join our team. Our status as an Equal Opportunity Employer is reflected in the diversity of team members. Staff performance is regularly assessed to confirm that work is up to our professional standard.

As we continue to grow, we are currently looking for reliable, self-motivated and committed individuals to join our team in Victoria. 

You will be working out of our Head Office in Malvern, 1-11 Glenferrie Road. Malvern VIC 3144

You will be joining a team where you can develop your skills and experience personal growth whilst having access to management support at all times.

ABOUT THE ROLE

• Be part of a high performing team and assist in the shaping of the future with a growing company.
• Full time vacancy for the right candidate
• Monday to Friday – 8.30am to 5pm
• Malvern-VIC 
• Career Opportunities
• Competitive Salary of $65,000-$$70,000 per annum.
• Opportunity for immediate commencement

A rare opportunity has become available for a highly qualified and driven Administration and Assistant Accountant in our Head Office in Malvern 

The Menzies Group of Companies is one of the largest family-owned cleaning and facility services companies in Australia, provides quality, "value for money" solutions to blue chip customers on a national scale.

Essential Criteria

• Successfully completed secondary school to Year 10 level
• Previous experience in general administrative systems used in an office environment (e.g. Banking, filing and maintenance of various registers)
• Previous experience in the use and application of Microsoft Office suite of programs including Word and Excel
• Experience in working within tight and changing time constraints.
• Previous experience as an Administration Officer performing credit and debit processing and general bookkeeping

Desirable Criteria

• Completed a TAFE Certificate of Office Administration and/or Bookkeeping (or equivalent)
• Completed a recognised course in Microsoft Office (or equivalent)
• Previous experience in general administrative systems used in an office environment (e.g. banking, filing and maintaining of various registers)
• Previous experience performing credit and debit processing and general bookkeeping
• Well-developed verbal skills, combined with the ability to quickly assess problem situations
• Sound written communication skills
• Ability to take full ownership of all processes under direct control of this role.
• Ability to manage resources internally to obtain directives and operational outcomes, by cross-training staff.
• Ability to take on short term tasks and prioritise if required, whilst still maintaining normal business functions.
• Well-presented and forms good working relationships
• Excellent secretarial and administration skills
• Self-motivating, uses initiative and lateral thinking to improve situations
• Dependable, organised and thorough
• Fast response times in all matters
• Takes pride in their work

Key Position Responsibilities to name a few.

          Ensure all Debtors administration activities are performed accurately and on time by:

• Processing debtor billing/invoicing in accordance with the Administration procedures and individual client requirements
• Submitting debtor invoices to clients – i.e emails, upload to client portals
• Liaising with Contract Managers to assist in providing required documentations
• Raising manual invoices/credit notes where required and ensuring these have prior approval from the General Manager and/or Finance Manager (for out of period transactions)
• Ensuring all reports, supporting documentation, invoices are received from external and internal stakeholders within the time frames set as per the monthly timetables. Regular follow ups required.
• Reviewing clients’ work order listing to verify that all rechargable works are invoiced immediately after completion
• Assist in gathering documentations for set-up of new debtors in the system
• Preparing any revenue accruals and journals for posting by the Financial Accountant
•  Setting up recurring workbills for ongoing fixed revenue
• Ensure all Creditors administration activities are performed accurately and on time

In return for your passion and dedication, you will benefit from a rewarding remuneration package and a challenging full-time position within an established, professional organisation.

If you believe you have the requisite experience and leadership traits to succeed in this role, apply now.

EMPLOYEE BENEFITS

Here at Menzies, we expect loyalty, respect, and teamwork between colleagues. In return, we have an ongoing commitment to provide our staff members with:

• Novated leasing opportunities
• Reward and Recognition Programs
• Career Progression Opportunities

We acknowledge that diversity in Menzies workforce increases the effectiveness of teams and our capacity for innovation. We welcome applications from Indigenous people, workers of all ages, people with disabilities, people who identify as LGBTIQ+ and those from culturally and linguistically diverse backgrounds.