Bid Coordinator/Menzies Facility Services

Bid Coordinator | Menzies Facility Services

About the Role

Menzies Facility Services is seeking a highly organised and detail-oriented Bid Coordinator to support the delivery of high-quality, competitive tender submissions across our national operations.

Working closely with senior stakeholders, this role plays a critical part in driving business growth by ensuring submissions are professionally presented, compliant, and aligned to client requirements.

This is an excellent opportunity for someone looking to build a career in bid management, commercial operations, or business development within a fast-paced and growing organisation.

About Menzies Facility Services

Menzies Facility Services is a leading national provider of integrated cleaning and facility services, delivering solutions across government, education, commercial, and industrial sectors.

With operations spanning multiple states and a strong track record of growth, Menzies is recognised for its commitment to service quality, safety, and long-term client partnerships. The business is currently entering an exciting phase of expansion, with a strong pipeline of opportunities and a focus on operational excellence and innovation.

Key Responsibilities

• Coordinate end-to-end tender submissions (RFT, RFP, EOI, RFQ)
• Review tender documentation and ensure full compliance with client requirements
• Prepare, format and compile high-quality submission documents
• Collaborate with internal teams (Operations, Finance, HSEQ, Commercial) to gather required inputs
• Manage submission timelines and ensure all deadlines are met
• Maintain and improve bid templates, content libraries, and supporting documentation
• Track opportunities and maintain bid pipeline data using CRM systems such as Salesforce
• Assist with reporting on bid activity, including win/loss analysis and pipeline tracking
• Support the preparation of capability statements and marketing collateral

About You

You are highly organised, detail-focused, and thrive in a deadline-driven environment. You take pride in producing high-quality work and enjoy collaborating with a range of stakeholders.

Role can be based in Victoria or NSW.

You will bring:

• Experience in a bid coordination, administration, or document management role
• Strong written communication and document formatting skills
• Advanced Microsoft Word and PowerPoint skills (Excel desirable)
• Ability to manage multiple priorities and work under tight timeframes
• High attention to detail and commitment to quality
• Experience using CRM or bid management systems (e.g. Salesforce) is advantageous

Why Join Menzies?

• Be part of a growing national business with strong market presence
• Work closely with senior leaders and contribute to strategic growth initiatives
• Opportunity to develop into a Bid Manager or broader commercial role
• Supportive and collaborative team environment
• Exposure to major government and commercial tenders

Our Vision:

Maintain, develop, and grow sustainable, long-term partnerships with our employees and clients by ensuring transparency, quality, safety and environmental awareness in our service delivery. Based on our 55+ years’ cleaning industry experience, our growth and business strategy will be driven by contemporary, advanced technology, and our continual commitment to environment protection and sustainability as reflected in ESG targets and objectives.

Our Values:

• Safety in everything we do
• Team collaboration and respect
• Environment and Sustainability
• Exceptional customer service
• People, Passion & Pride

EMPLOYEE BENEFITS

Here at Menzies, we expect loyalty, respect, and teamwork between colleagues. In return, we have an ongoing commitment to provide our staff members with:

• Traineeship opportunities
• Management development programs
• Novated leasing options
• Employee Assistance Program

We acknowledge that diversity in Menzies workforce increases the effectiveness of teams and our capacity for innovation. We welcome applications from Indigenous people, workers of all ages, 
people with disabilities, people who identify as LGBTIQ+ and those from culturally and linguistically diverse backgrounds.